Fiscal Affairs

Fiscal Affairs Division

Budget

The USG Budget Office supports the University System’s highest priorities by identifying, projecting, allocating, and managing the central resources available for operating and capital expenditures. This is accomplished by:

  • Employing sound budget projection and allocation practices, making reasonable resource allocation recommendations, and providing financial planning that informs executive management decision-making and strategic planning processes.
  • Working with each institution and other organized units to guide the annual budgetary process, embrace efforts of process simplification, create an open budget environment, and develop innovative solutions.

About the Budget Process

Each fiscal year the Georgia General Assembly allocates funds to higher education. After the bill is passed and signed by the Governor, a significant amount of work goes into decisions that determine where and how the funds are spent.

Budget Allocations

The Board shall make the allocation of funds to the institutions at the April meeting or the next regular meeting following the approval of the Appropriations Act or as soon thereafter as may be practicable in each year, per BOR Policy 7.1.1.

Operating Budget

Each institution of the System shall prepare an operating budget for educational and general activities and an operating budget for auxiliary enterprises of the institution for the fiscal year within the limit of funds allocated plus estimated internal income of the institution, per BOR Policy 7.2.3.

Budget Issues Committee

The Budget Issues Committee (BIC) serves as an advisory group to the Budget Office. The committee is comprised of various institutional representatives dedicated to facilitate system-wide measures of best practices.

Visit the Budget Issues Committee Website

Budget Amendments

Each USG institution is authorized to maintain and update its annual operating budgets throughout the fiscal year. Such updates may be made without prior approval of the Board of Regents.

Institutions shall report all budget amendments to the USG chief fiscal officer on a quarterly basis under procedures developed by his or her staff. The Chancellor and the USG chief fiscal officer reserves the right to require prior approval of the budget amendments at any USG institution that he or she determines has failed to manage its budget within available resources or in a manner consistent with Board of Regents’ goals and priorities. The Chancellor or the USG chief fiscal officer may direct that the institution develop a remediation plan to assure more appropriate decisions on future budget changes. BOR Policy 7.2.4.